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What if Boston city workers used Zipcar?

Sam Yoon says the city could save several million a year by ditching most of the cars individual workers now have and replacing them with a fleet from which workers would check out cars.

Yoon says Washington, DC recently signed a contract with Zipcar that let it reduce the number of non-emergency vehicles from 360 to 58:

Boston has 1,125 vehicles in its fleet not including police, fire, and schools. Of those, 871 are cars and vans, each with an average cost of ownership of $10,000. If we can reduce our fleet by just 100 cars, we would save 1 million dollars per year, every year.

He adds the Washington cars will be equipped with GPS devices that trigger alarms should the car be driven outside established boundaries. Ultimately, he says, some of the vehicles could be replaced with all-electric cars - recharged at stations around the city.

His complete statement:

Fleet Sharing: Moving Toward a Greener, More Efficient City Government

The biggest challenge we are facing in City Hall is a budget shortfall. We need to use this crisis to rethink how we can use our dollars more efficiently. The answers are there. We just have to be willing to look for them.

One solution is creating a fleet sharing program to dramatically reduce the number of vehicles in our city's fleet. That means fewer cars used by workers across all departments, a reduction in carbon emissions, and big savings for the city.

Just last month, Washington, D.C. started a similar program using a new service from Zipcar, a company based in the Boston area. The results are extraordinary.

Washington predicts a savings of $6.6 million over the next five years. The excess cars and vans are being sold through auctions to generate revenue for the District. In all, they were able to reduce the number of vehicles in operation from 360 to just 58.

Boston has 1,125 vehicles in its fleet not including police, fire, and schools. Of those, 871 are cars and vans, each with an average cost of ownership of $10,000. If we can reduce our fleet by just 100 cars, we would save 1 million dollars per year, every year.

When City departments have to share vehicles, they are forced to be more accountable with their time. Workers will have to reserve cars in advance, which will place an added value on driving time. This will decrease unnecessary mileage and increase productivity.

Washington's cars will soon be equipped with GPS units that provide "geo-fencing" - a system that automatically triggers an alarm when the car goes outside a set boundary. Department heads will be alerted when city vehicles are driven outside their intended zones.

Slimming down our City's fleet would also help make Boston greener. The program would expedite our conversion to energy-efficient hybrid and electric vehicles. With a fleet sharing program, we could have stations around the city that would hook up electric cars to our power grid, and a computerized way to track how long cars need to be charged depending on their usage.

Our history in Boston is rich in creating innovation. But when it comes to creating an efficient City government, we have to look to the future. Fleet sharing is one place to start.

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Comments

Chamber CEO Paul Guzzi interviewed Zipcar CEO Scott Griffith about this (and other Zipcar topics) on Sunday. You can watch the clip here.

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Sounds like a great idea - go for it. One benefit of the "crisis" is that we are finally looking for some cost savings like this and the long overdue step of closing a few schools as our student population continues to shrink.

I do wish they'd stop referring to the city's "crisis" though. This is hyperbole designed to make people amenable to all the new taxes they are passing. After adjusting for stimulus funds and an accounting change the city's budget is actually going up by 2-2.5% next year when we have essentially a zero inflation environment.

The so-called "shortfall" is because we can't increase the budget by the 6% we needed to fund all the salary and benefit increases the unions extracted out of the city!

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When the budget cannot be increased an expected percentage, instead increasing a smaller percentage, it is a 'crisis' and the lack of increase a 'shortfall'.

When the budget is restrained from increasing to an expected percentage, instead increasing a smaller percentage, it is a 'budget cut' and 'fiscal conservatism'.

Thus far, we have no idea what to call an actual budget decrease, but I'm sure we'll come up with something snappy should it happen.

Suldog
http://jimsuldog.blogspot.com

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there's always overwhelmed reversion to profanity

http://www.theonion.com/content/files/images/onion...

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I was thinking "Financial Disaster of Charlton Hestonian Proportions" but I think I'll go with overwhelmed reversion to profanity - much better and more populist ring to it - but I'll let somebody else write the headline! God bless the Onion!

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This is the sort of new thinking that is missing in Boston City Hall. If other cities can do this, so should we. It really is time for new leadership and fresh ideas in Boston - like this one from Sam Yoon. We have to start governing like it is the 21st Century, not the 1990s.

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those are some magical numbers:

http://www.dc.gov/mayor/news/release.asp?id=1557&m...

they've trimmed 360 vehicles from their existing fleet, but don't say how many are left in the fleet. there are 58 vehicles in the new car sharing program, but again, the article doesn't mention how many vehicles are still in the existing fleet. the press release asserts that the fleet has been trimmed from 360 to 58, which is completely unfounded. it sounds nice, but it's false.

again, it's a great idea and worth implementing, but whoever is writing the releases should really get their facts straight.

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are you at risk of losing a free car?

The press release says exactly this:

"The Administration piloted the program last Oct. in an effort to fulfill the Administration’s goal of eliminating 150 vehicles from the city’s motor fleet. To date, the District has trimmed approximately 360 vehicles from the fleet, yielding an estimated savings of $6.6 million over five years."

"Trimmed," as used in contemporary American English, is commonly interpreted as "reduced" or "removed" as in "he's really /trimmed/ down" (weight loss) or "overhead has been /trimmed/ at the country club due to the loss of members this year"

The press release says the goal was to eliminate 150 vehicles, and that 360 have been "trimmed" (it would be awkward form for the writer to repeat the word "eliminated" so close to its first use), and that there is a concrete estimate of savings of about $1.3 million per year. That works out to about $3,600 per year, for each of 360 cars. Those number seem well within the bounds of reality.

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Forget about numbers of cars for a second! 1.3 Million, that says it all if you ask me.

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i think it's a wonderful idea, would undoubtedly save money etc.

that being said, the press release inaccurately states the number of cars in DC's fleet was "trimmed" from 360 to 58. that is false. politicians (and wannabes) should not be in the habit of lying, even if i do agree with their positions.

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it is still the case that Yoon's press release falsely claims that DC was able to trim/eliminate/remove/reduce (wtf ever you want to call it) the vehicles in operation from 360 down to 58.

that is false.

i still think it's a wonderful idea, but my politics aside, also don't think politicians (or wannabes) should be able to get away with lying.

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See below. It may only represent 17% of their total fleet (including a base set of cars they will NEVER be able to get rid of at some unknown percentage of the whole) but they removed 360 cars (did they not?) and are making due sharing 58 in their places (are they not?). That remains true no matter how you want to slice it.

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It is true though that they've removed 360 cars from their fleet and are now using 58 shared cars to cover for the same amount of usage the 360 cars previously provided.

It's hard to say how much of a dent in the original fleet that is. Part of the problem is that "the fleet" includes *everything*. For example, a van used to transport prisoners from building to building on prison grounds only is included int "the fleet". You can't replace that with car sharing and yet it counts against you in terms of "what percentage of cars less is 360 from before?". You can actually read about it in this article on Government-Fleet.com (I kid you not, there is a trade publication on this *very* topic). In that article, it mentions that the removed vehicles will cover 17% of their passenger vehicle inventory. That doesn't distinguish "unremovable" passenger vehicles from those that they could potentially remove. It's also not clear how much that number might jump up next year once departmental/divisional managers realize they should get with the program (they were given an opportunity to opt-out with cause and a few were predictably reticent to the change). But, personally, I'd consider more than 1 out of every 6 passenger vehicle removed from their fleet to be a very significant chunk for such a novel program.

I hope Boston adopts this change as well. One word of caution, however, is to do it like DC and force managers to submit the results of a decision tree for predicting how many car-hours/car-miles they actually use per year and then specifically justify any exceptions to the removal of vehicles that they deem necessary. There's an equally bad example to DC's good example right next door to DC in Montgomery County, MD where officials signed up with Enterprise Rent-A-Car to the tune of over $100,000 for less than 4 months so far...and used it only 84 hours. Here, they are pre-paying for access to the cars AND they made it OPTIONAL for county employees to turn in their personal cars and use the car-sharing program. This is just about the worst way to implement such an idea and should serve as a warning to others, like Boston, as to how NOT to do it.

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In addition, if government workers were forced to utilize the MBTA more often for inter-city transport instead of personal cars, then you might actually see City Hall do a LOT more leaning on the MBTA to improve service (something that is suspiciously missing from the current city administration as the MBTA keeps dialing up the incompetent service recently).

This ("could you have taken the Metro?") was one of the factors in the DC governments decision trees as to how many car hours/miles could be removed from their fleet and from which departments. It's all in the linked article above...very impressive and progressive analysis of their current usage if you ask me.

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This is the FIRST smart thing Ive heard in the campaign so far! On top of everything else mentioned, how about the newly freed parking spots? All those cars need to be parked somewhere while their drivers are at work, or even in some cases taking the T across the city. Those opened spaces can be used for other things, or possibly just to free up some space so workers who normally park in garages or on the street can park off street. Im not sure how Boston works, but I imagine it must be similar to the chaotic situation at the State House where every spot for three blocks is for State House staff.

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City Hall has a parking garage for some personnel and city-owned vehicles. They have also have spots for various department cars on a couple surrounding streets. The radius is wider than the State House's cramped situation that you alluded to.

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It's an excellent idea but not necessarily an original one. Some type of fleet management like this has been floated around for the past few years in the Council. John Tobin has brought it up before. Flaherty may have too but not sure. Still, kudos to Yoon for bringing it up in this race.

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Yep, looks like he was proposing fleet management way back in 2005 at the least. I don't see any credits for him in Yoon's statement.

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Wasn't it someone in the late 19th century who said that everything worth inventing has already been invented? Certainly not true then or today - but we don't have to reinvent the wheel. Look at cities around the world - big, small and in between - ask them what they do better than anybody else, prioritize those issues and then copy it, adapt it for local use and improve on it if you can.

We are one of the wealthiest and most educated urban centers in the world - both in the US and globally - money and brains are not the issue. Planning and implementation seem to be our weak points.

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I certainly agree with you on that. I was just pointing out it had been mentioned before as general information. Flaherty proposes 311 and Citistat all the time and he got those ideas from Somerville and Baltimore, respectively. Absolutely nothing wrong with that. Allows us to target best practices.

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What Tobin was advocating for is "fleet management" (a single division/contractor to handle oil changes, repair downtime, car purchases, and that sort of thing). This would provide efficiencies instead of making every single department handle it's own vehicle inventories and needs.

Reducing the fleet through car sharing is a whole other ball of wax on top of whatever existing fleet management we already have or don't have. If we hired anyone to do what Tobin wanted back in 2005, then FleetShare would just make their life much easier...but it's not quite answering the same question (in fact, dropping FleetShare on top of an non-centrally managed fleet could be a nightmare...unless ZipCar is also offering to provide the management too...but I'm not quite sure they'd have the manpower to do so).

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Fair point. I didn't suggest this is a Wi-Fi scenario. ;)

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The difference is how much political capital are you going to put into it. Yoon is currently running for mayor of the city, and is making a big deal of it. This will use up political capital he could have used elsewhere if it does not pan out with the general public, after all who wants to hear someone read a list of 200 huge changes they will make especially if there is not enough time/manpower to make those changes. He is also taking the chance that their will be a problem with these systems in other cities during the campaign, and is setting himself up if he does get elected to have to actually enforce it.

So yeah its not an original idea, but I do not believe anyone has ever put themselves out on a limb like this before on this issue, and for that I give him credit.

PS Watch out for a Menino announcement in August that many city cars are being replaced with shared cars with a promise that by 20XX the fleet will be reduced 15 percent stemming from the 2005 push from Tobin for better fleet management

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Those that argue about the of cars are missing the point - any way you cut it, fleet cars will reduce the city's number of cars and save us all money while helping the environment. It's pretty simple we just need to maximize those #s. So Sam is definitely going down the right road so to speak.

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From the Globe today:

... Not to be outdone, officials from Mayor Thomas M. Menino's administration said they have already begun talks with Zipcar about bringing FastFleet to Boston or enrolling city workers in the traditional Zipcar program so they can share cars during the day. The talks began several years ago and resumed about three weeks ago, they said. ...

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Being so progressive and all that, Boston saw Zipcar coming over the horizon and said "Yes! We can tax it!"
... and they did

The suggestion was to tax every zipcar rental. A lot. Like "rented a beater from Avis at BOS and paid $20 in convention center fees and other taxes" a lot.

ONLY through prolonged lobbying by Zipcar, even involving members and would-be members in Boston, did the company even get into a place where it was sorely needed, despite (or maybe because of) its HQ being a few feet away across a not very wide river... a place the feds have intervened in, to try to cut down on cars. There's something like 3 cars with permits for every 2 parking spaces, I read once.

So how did that work out? "Compromise," Menino style.

it was decided that Zipcar members would pay $10 in a special Zipcar tax the first time they rent a car in Boston in any one-year period.

Zipcar then had to modify is software just for the extra special city of Boston, to keep track of all this... not merely calendar years, but member-years... has the member rented a car in the city of boston within the past year? If no, collect ten American dollars and send them to Tom's office.

Good old anti-free-market Menino... he decides who plays, not the market place. He stepped up to protect his pals at Hertz and Avis from the demon car sharing company that actually had (and has) the product people want, and that the city desperately needed to help cut the number of cars in town.

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Zipcars are registered in the state as "Commercial" and as such if you go through a toll booth and they take awareness of your commercial plates, you pay the higher commerical vehicle toll (aka cabbie rate) instead of the regular toll.

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When did they start charging cabs higher tolls? I was unaware of this (which may show how long it's been since I rode in one, I guess.)

Suldog
http://jimsuldog.blogspot.com

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I don't know when it started but it's up to a $1.75 difference at the Ted.

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Its always been higher for Commercial Plates

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Sorry to disagree, but a quick look at the Pike's toll calculator http://masspike.com/user-cgi/tollcalc.cgi shows that only you only pay more going through the Ted Williams Tunnel with commercial tags, everywhere else it's the same price. Assuming you only have 2-4 wheels that is...

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Ted Williams *and* the Sumner...

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I was under the assumption those are the tunnels I was responding about. They mentioned the Ted, and I said yeah its always been that way. Im just trying to figure out how your disagreeing with me.

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One doesn't have to believe different things to disagree. This is the internet.

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I disagree! Although you make valid points and I would agree with you on all points.

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Although I can't point out anything specific, you are utterly wrong. What's more, your mother was a hamster and your father smelt of elderberries.

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From the local farmers markets' tables, another worthwhile offer is at
http://www.macro-mediterranean.com/promos.html

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